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sync outlook subfolders in 6.5

Last post 09-05-2010 3:38 PM by Dave Parker MVP. 12 replies.
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  • 02-24-2010 10:25 PM

    • GatorJoe
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    sync outlook subfolders in 6.5

    i have a Tilt 2 from AT&T and i have an exchange acct through work. i have about 10 subfolders and in 6.1 i could click menu >> tools >> manage folders  and it'd let me check each subfolder and download the mail in those folders. i cannot find this option in 6.5. i had this issue before and eventually found it but for the life of me, i can't find it again.

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  • 02-24-2010 11:08 PM In reply to

    • Laura Rooke
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    Re: sync outlook subfolders in 6.5

    Welcome to The Connection GatorJoe.

    From the messaging screen, select Tools, Manage Folders - you might need to scroll down to find Tools.

    Laura Rooke
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  • 02-24-2010 11:29 PM In reply to

    • GatorJoe
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    Re: sync outlook subfolders in 6.5

    yep that's it. i had to scroll down. dangit. it took me an hour to figure it out last time. thanks for your help. they need to change that in 7. make the scroll the more defined...

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  • 02-24-2010 11:59 PM In reply to

    • Laura Rooke
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    Re: sync outlook subfolders in 6.5

    Great - and yes, I agree somehow the scrolling is not that obvious.

    Laura Rooke
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  • 04-06-2010 6:14 PM In reply to

    • AnnKeith
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    Re: sync outlook subfolders in 6.5

    Can you sync subfolders in Contacts?  I have an HTC Touch Pro and Windows Vista/Outlook 7. 

     I can't seem to sync any subfolders from either my Work laptop or my home desktop.  I can only sync the main folders.

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  • 04-06-2010 7:16 PM In reply to

    • Laura Rooke
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    Re: sync outlook subfolders in 6.5

    Welcome to The Connection, AnnKeith.

    I'm sorry but you can only sync the main Contacts folder.

    Laura Rooke
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  • 08-31-2010 10:38 AM In reply to

    • Larry
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    Re: sync outlook subfolders in 6.5

    With my life on the line, I cannot find the "Tools --> Manage Folders" construct you allude to.  Is it fact or fiction?  I've looked everywhere - even with my reading glasses on...for a couple hours.  I feel like an idiot.   I'd love to find it.  Sync is pretty useless unless it does the subfolders.  Why is this not a default setting?  Why is it so impossible to find these settings.  Isn't this one of the basic things this thing is supposed to do?

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  • 08-31-2010 11:19 AM In reply to

    • Laura Rooke
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    Re: sync outlook subfolders in 6.5

    Welcome to The Connection, Larry.

     From the Messaging screen, click on Menu at bottom right.

    Now click on the downward arrow at the bottom of this new pop up window and this will scroll down through the available options.

    One of these options is 'Tools'

    Click on 'Tools' and then you should see the 'Manage Folders' option.

     

    Laura Rooke
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  • 08-31-2010 2:21 PM In reply to

    Re: sync outlook subfolders in 6.5

    Larry:

    With my life on the line, I cannot find the "Tools --> Manage Folders" construct you allude to.  Is it fact or fiction?  I've looked everywhere - even with my reading glasses on...for a couple hours.  I feel like an idiot.   I'd love to find it.  Sync is pretty useless unless it does the subfolders.  Why is this not a default setting?  Why is it so impossible to find these settings.  Isn't this one of the basic things this thing is supposed to do?

     

    It's both fact and fiction.  The Manage Folders function only exists in Messaging.  WinMo doesn't sync Contacts, Calendar, or Tasks subfolders, which I'm guessing is what you're after.

    On the device, an awkward workaround is to use "Categories" instead of Folders to segregate your Contacts or Calendar.  So you could tag work items with the category "work" instead of a work subfolder.  On the device, then, you could use Menu/Filter/Work to only show work-related Calendar or Contacts items.

    The only real problem with the filter by category method, is while it's easy to filter by category on the device, trying to do the same in (desktop) Outlook, is a royal pain in the hindquarters, compared to simply selecting a subfolder to view (at least in OL 2007, that I'm using.)  The user-defined color coding makes this a little easier- rather than filter in Outlook, you could just define a color for the "work" category, then look at, say, the "green" appointments to see your work-related events at a glance. 

    Before you rant about the lack of subfolder support, I should warn you you're preaching to the choir.  I, too, can't understand why that's never been implemented in WinMo, despite years of screaming and moaning about it from users!  Wink

    My only theory, is that the idea probably goes back to the early days of WinMo/Pocket PC devices with less memory and processing power, which became overwhelmed if "too many" PIM items were synced to the device.  I assume the idea was that your most important items would be in the main folder and would sync, and less important items could be tucked away in subfolders, and become "invisible" to the device.

     

     

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  • 09-03-2010 6:37 PM In reply to

    • wazzup360
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    Re: sync outlook subfolders in 6.5

    This is really mind blowing.
    I tried an Iphone 4 and it synch up all contacts out of the box with really minimum configuration.

    And microsoft can't even get this to work or care about.

    No wonder they are so irrelevant on the mobile space after so many years of trying.

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  • 09-04-2010 1:49 AM In reply to

    Re: sync outlook subfolders in 6.5

    wazzup360:

    This is really mind blowing.
    I tried an Iphone 4 and it synch up all contacts out of the box with really minimum configuration.

    And microsoft can't even get this to work or care about.

    No wonder they are so irrelevant on the mobile space after so many years of trying.

    It's a design decision. Not one I particularly like or agree with, but that's the way they did it. There are workarounds (categories,) or third party apps (Chapura Pocket Mirror,) but most of us just play the hand we're dealt.

    My wife uses an iPhone, and it's a good device, but I'd personally take WinMo's limitations over the iPhone's any day. Wink YMMV.

    --
    Todd Allcock [MS MVP - Mobile Devices]

    Current Devices:
    Sony Ericsson X1i (T-Mobile USA)
    T-Mobile MDA (T-Mobile 2 Go Prepaid)
    T-Mobile Dash (T-Mobile 2 Go Prepaid)
    Samsung SCH-i730 (Page Plus Cellular)
    Samsung SCH-i600 (Page Plus Cellular)
    Dell Axim X5
    Audiovox Maestro
    NEC MP780 HPC
    Zune 30



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  • 09-04-2010 10:33 AM In reply to

    • Laura Rooke
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    Re: sync outlook subfolders in 6.5

    Welcome to The Connection, wazzup360.

    Laura Rooke
    MVP - Mobile Devices
    My Devices..........
    IPAQ 3650
    IPAQ 5450
    IPAQ 4700
    IPAQ 2795
    Jasjar
    Motorola Q
    T-Mobile Dash
    AT&T TILT
    Advantage 7510
    HTC Pure
    HTC Diamond2
    Motorola Backflip
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  • 09-05-2010 3:38 PM In reply to

    Re: sync outlook subfolders in 6.5

     Does the iPhone 4 sync Contact sync folders as well then?

    Dave Parker
    Microsoft M.V.P. Mobile Devices
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